Convert PDF table data into editable Excel files for free


Convert PDF table data into editable Excel files for free
Zum Original Blog Automation Guru

Convert PDF to Excel for Free

PDF is one of the most used file formats today, especially in the business world. There are many advantages and benefits that come with using PDFs. Firstly, PDFs are compatible and can be opened on every platform. PDFs are also compact, which makes them very easy and quick to transfer and send.

One of the disadvantages of PDFs is that they are not easily editable. Thankfully, there are tools that can take PDFs and convert the information contained in the PDFs into a much more editable file format.
In the business world, a lot of information is presented in charts and tables, and many times, this information is shared through PDFs. However, editing this data in PDF is often impossible.

Compare values – Chapter 5


Compare values – Chapter 5
Zum Original Blog Automation Guru

It’s common to compare values. For instance, you might track inventory levels by comparing the stock on hand to a reorder level. Using conditional formatting, you can alert users when it’s time to reorder, as shown in Figure J. Select the values you want to format — in this case, that’s B2:B46. (You could highlight the entire row or one of the inventory values.) Then, apply the format shown in Figure K.

Figure J

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

Highlighted items that are running low.

 

Figure K

 

 

 

 

 

 

 

 

 

 

Create a dynamic record highlight – Chapter 4


Create a dynamic record highlight – Chapter 4
Zum Original Blog Automation Guru

Highlighting an entire record (Chapter 3) is convenient, but you might want the conditional format to be more… conditional. For instance, suppose you want users to choose the category on the fly, as shown in Figure G. First, use the Advanced Filter feature to copy a unique list to an out-of-the-way spot, as shown in Figure H. Then, use the Data Validation feature to create a list, also shown in Figure H.

 

Figure G

 

 

 

 

 

 

 

 

 

 

 

 
 

 
 

Let users choose the highlighted category from a validation list.

 

Figure H

 

 

 

 

 

 

Highlight a row based on a single value – Chapter 3

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Highlight a row based on a single value – Chapter 3
Zum Original Blog Automation Guru

Filters are great for limiting what you see, but sometimes you want to compare records. When this is the case, conditional formats can distinguish records. Figure E shows a data set of products with a conditional format highlighting only Condiment records.
 

Figure E


 

 

 

 

 

 

 

 

 

 

 

 

 
 

 

 

 

 
 
 
You can distinguish records based on a single value.
 
Select the entire data range (not the column headings) so Excel can format the entire record (row). Figure F shows the formula-based settings. The $G2 component creates a relative address, which updates with each row: G4, G5, G6, and so on. When the value in the referenced cell equals the string “Condiment,” Excel highlights the entire row.
 

Conditional Formatting – Chapter 2


Conditional Formatting – Chapter 2
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Display simple icons

 
Using conditional formatting (in 2007 and 2010), you can display icons that are often easier to interpret than the values they represent. For instance, a simple checkmark might be quicker to discern than the text value yes, on, true, and so on. Figure C shows an icon solution for the same rule violation in Chapter 1.
 

Figure C

 

 

 

 

 

 

 

 

 

 

 

 

Use icons instead of traditional formats to represent conditional rules.

First, select the values in column E and apply one of the default icon sets. Then, use Manage Rules to manipulate the results. Figure D shows the final settings (click Reverse Icon Order first).
 

Figure D

 

Conditional Formatting – Chapter 1

Conditional Formatting – Chapter 1
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Distinguish business rule violations

Using conditional formatting, you can visually discern when something is breaking a business rule. For example, Figure A shows a simple timekeeping sheet that highlights a workday that’s greater than eight hours. Why? Because your organization requires approval for anything over an eight-hour day.

Alert users to overtime hours requiring approval.

Formula for Elapsed Time: =($C2-$B2 + ($B2>$C2))-$D2

To set the Conditional Formatting in Excel, do the following:

  • With your Elapsed Time Range, click on the Home menu at the top of Excel
  • Locate the Styles panel, and the Conditional Formatting item:
  • Select New Rule

 

Working with the time values complicates things a bit, as you can see in Figure B. This solution uses >.34 to represent time values greater than eight hours, which will work in most cases — you can’t use the value 8 or even the time value 8:00. Or you could use the predefined Greater Than rule in Excel 2007 and 2010, which will automatically use the more accurate value of 0.333333….(8/24)

Brackets in formula

Brackets in formula
Zum Original Blog Automation Guru

Sometimes you will need to use brackets, (also known as ‘braces’), in formula.

This is to ensure that the calculations are performed in the order that you need.

The need for brackets occurs when you mix plus or minus with divide or multiply.

Mathematically speaking the * and / are more important than + and – .

The * and / operations will be calculated before + and - .

Example 1 : The wrong answer !

 

 

 

 

 

 

You may expect that 10 + 20 would equal 30 and then 30 * 2 would equal 60

But because the * is calculated first Excel sees the calculation as 20 * 2 resulting

in 40 and then 10 + 40 resulting in 50.

 

DYNAMIC FORECASTING TOOL

DYNAMIC FORECASTING TOOL
Zum Original Blog Automation Guru

 

If you’ve ever wanted to forecast the remainder of a month’s sales, based on the last few weeks, this is the cure for you. This tool allows you to forecast the rest of the month by averaging the number of Mondays, Tuesdays, etc. remaining in the month. You can even exclude previous high or low days from the forecast. Easily expandable to multiple items in one clean, macro free, sheet. Enjoy!

http://excel-doctors.com/tools.html

http://excel-doctors.com/includes/Dynamic%20Forecasting%20Tool%20-%20excel-doctors.com.xlsx

 

 

 

Zum Original Blog
Autor: Automation Guru

DYNAMIC FORECASTING TOOL

DYNAMIC FORECASTING TOOL
Zum Original Blog Automation Guru

 

If you’ve ever wanted to forecast the remainder of a month’s sales, based on the last few weeks, this is the cure for you. This tool allows you to forecast the rest of the month by averaging the number of Mondays, Tuesdays, etc. remaining in the month. You can even exclude previous high or low days from the forecast. Easily expandable to multiple items in one clean, macro free, sheet. Enjoy!

http://excel-doctors.com/tools.html

http://excel-doctors.com/includes/Dynamic%20Forecasting%20Tool%20-%20excel-doctors.com.xlsx

 

 

 

Zum Original Blog
Autor: Automation Guru